Administrative Coordinator
The Administrative Coordinator will provide critical support to the Urban League Entrepreneurship Center (ULEC). This role involves maintaining accurate client records, organizing workshops and events, and fostering relationships with small business owners. The Administrative Coordinator will play an essential role in ULP’s mission to support the growth of African-American-owned and other small businesses in the region.
SUBMIT RESUME TO: resumes@urbanleaguephila.org
The Urban League of Philadelphia is committed to providing equal employment opportunities to all individuals without discrimination based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other non-merit factor.
JOB TYPE
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Full-Time Position
SCHEDULE
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Hybrid, Some Weekends, Some Evenings
BENEFITS OF WORKING AT THE URBAN LEAGUE OF PHILADELPHIA
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Hybrid work location
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Retirement Plan
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Open Office Space
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Located in center city Philadelphia
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Paid Time Off
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Medical/Dental/Vision
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Paid Holidays
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Life Insurance
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Short-term/Long-term disability
KEY RESPONSIBILITIES
Database and Record Management
Maintain and update the Center’s database (Biz-Trakker), including client records, training sessions, and counseling snapshots.
Collect and input data from ULEC management, business consultants, and clients.
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Workshop and Event Coordination
Coordinate virtual and in-person workshops and meetings using platforms like Zoom and Microsoft Teams.
Serve as host/co-host for events, monitor chat interactions, and distribute post-event materials.
Oversee registration processes for training and special events. ​
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Resource Management
Develop and maintain a list of entrepreneurship-related resources, including contacts for industry specialists, lending institutions, and organizations.
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Client Engagement
Conduct client intake meetings under the guidance of the Associate Director.
Build and maintain relationships with small business owners.
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General Administrative Support
Collaborate with ULEC staff and consultants to ensure seamless operations and program success.
Perform other duties as needed to advance ULEC’s goals
DESIRED QUALIFICATIONS & EXPERIENCE
Associate’s degree preferred, or equivalent experience.
Minimum of 3 years of administrative or related professional experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Strong communication and interpersonal skills.
Demonstrated ability to problem-solve and adapt in a fast-paced environment.
Commitment to working collaboratively with diverse populations.
Flexibility to work evenings and occasional weekends as required